Privacy policy.
Last updated: August 2026
The Emezu Foundation respects your privacy and is committed to protecting the
personal information you share with us.
This Privacy Policy explains what information we collect, why we collect it, how we use
it, how long we keep it, and your rights in relation to your personal data.
1. Who we are
The Emezu Foundation supports promising female medical students in Nigerian public
universities who face financial barriers as they approach the final stages of their
medical education.
For the purposes of UK data protection law, The Emezu Foundation is responsible for
deciding how and why personal information collected through this website is used.
For privacy enquiries, please contact:
The Emezu Foundation
Email: hello@emezufoundation.org
2. Information we may collect
The information we collect depends on how you interact with us.
Scholarship applicants
If you apply for a scholarship, we may collect information including:
• Your name
• Email address and telephone number
• Date of birth or age
• University and medical school
• Current year of study
• Student identification information
• Academic records or results
• Information relating to tuition, examination or other eligible educational costs
• Information about your financial circumstances
• Supporting documents provided as part of your application
• Personal statements and application responses
• Referee details and references
• Information collected during an interview or assessment process
• Bank or payment information where required to make an award
Please only provide information that is relevant to your application.
Referees
If you provide a reference for an applicant, we may collect your:
• Name
• Professional role
• Institution or organisation
• Contact details
• Relationship to the applicant
• Reference or assessment of the applicant
Applicants should ensure that referees are aware that their details are being provided to
The Emezu Foundation.
Donors and supporters
If you donate, subscribe to updates, volunteer, contact us or otherwise support the
Foundation, we may collect:
• Your name
• Email address
• Contact details
• Donation information
• Communication preferences
• Messages or correspondence you send to us
Payment card information may be processed directly by a third-party payment provider
and may not be stored by The Emezu Foundation.
Website information
When you visit our website, certain technical information may be collected
automatically, including:
• IP address
• Browser and device information
• Pages visited
• Approximate location
• Cookie information
• Website usage and analytics data
3. How we use your information
We may use personal information to:
• Receive and assess scholarship applications
• Verify applicant eligibility
• Contact applicants and referees
• Select scholarship recipients
• Administer and pay scholarship awards
• Maintain appropriate records of awards made
• Respond to enquiries
• Process donations
• Manage volunteers and supporters
• Send news and updates where you have requested them
• Improve the Foundation's website and services
• Prevent fraud or misuse of our application process
• Meet our legal, financial and regulatory obligations
We will not sell your personal information.
4. Our lawful basis for using your information
Under UK data protection law, we must have a lawful reason for processing personal
data.
Depending on the circumstances, we may rely on:
• Legitimate interests, where processing is necessary to operate and administer
the Foundation and its scholarship programme
• Consent, for example where you choose to receive marketing or email updates
• Legal obligations, where we are required to retain or disclose information by
law
• Contractual necessity, where information is required to administer an agreed
scholarship, donation or other arrangement
Where consent is the basis for processing, you may withdraw that consent at any time.
5. Sensitive personal information
Scholarship applications may sometimes contain sensitive information about an
applicant's personal circumstances.
We will only request information that is reasonably necessary to assess eligibility or
financial need. Applicants should avoid providing medical, religious, political or other
highly sensitive personal information unless specifically requested and relevant to the
application process.
Where special category personal data is processed, we will only do so where permitted
by applicable data protection law.
6. How scholarship applications are assessed
Information provided in a scholarship application may be reviewed by authorised
individuals involved in the Foundation's selection process, which may include trustees,
scholarship assessors or appropriately appointed reviewers.
Information will only be shared with individuals who need it for the purpose of
assessing or administering the scholarship.
Applicants will not be selected solely through an automated decision-making system.
7. Sharing your information
We may share information with trusted organisations that help us operate the
Foundation, such as:
• Website hosting providers
• Email and communication providers
• Payment processors
• Secure cloud storage providers
• Professional advisers
• Individuals assisting with scholarship assessment and administration
These organisations may only use personal information in accordance with their role
and applicable data protection requirements.
We may also disclose information where required by law or where reasonably
necessary to protect the Foundation against fraud, misuse or legal claims.
8. International transfers
The Emezu Foundation operates from the United Kingdom while supporting students in
Nigeria.
As a result, personal information may sometimes be accessed or processed across
national borders, including between the United Kingdom and Nigeria.
Where personal information is transferred internationally, we will take reasonable steps
to ensure that appropriate safeguards are used where required by applicable data
protection law.
9. How long we keep information
We will not keep personal information for longer than reasonably necessary.
Application information may be retained for a reasonable period after each scholarship
cycle so that we can:
• Administer awards
• Respond to questions or disputes
• Maintain appropriate financial and governance records
• Monitor the operation and impact of the scholarship programme
• Meet legal or regulatory requirements
Information relating to successful scholarship recipients may need to be retained for
longer for financial, governance and programme-record purposes.
Information collected for marketing purposes will normally be kept until you
unsubscribe or withdraw your consent.
We will periodically review the information we hold and securely delete information that
is no longer required.
10. Scholarship recipients and publicity
Receiving a scholarship does not automatically mean that your name, photograph or
personal story will be published.
Where The Emezu Foundation wishes to feature a scholarship recipient on its website,
social media or promotional materials, we will explain what information we would like
to publish and obtain appropriate permission where required.
Declining publicity will not affect a person's scholarship award.
11. Cookies
Our website may use cookies and similar technologies to operate correctly, understand
website usage and improve visitors' experience.
Some cookies are necessary for the website to function. Other cookies, including
analytics or marketing cookies, may require your consent.
You can manage your cookie preferences through the website's cookie settings and
through your browser.
12. Email updates
If you subscribe to receive news or updates from The Emezu Foundation, we may use
your email address to send you relevant communications.
You can unsubscribe at any time using the unsubscribe link included in our emails or by
contacting us directly.
13. Security
We take reasonable organisational and technical measures to protect personal
information against loss, misuse, unauthorised access, disclosure or alteration.
Access to scholarship applications and other confidential information will be restricted
to individuals who require access for legitimate Foundation purposes.
No internet-based system can be guaranteed to be completely secure, but we take
reasonable steps to protect the information entrusted to us.
14. Your rights
Depending on the circumstances and applicable law, you may have the right to:
• Ask for a copy of the personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your personal information
• Ask us to restrict how your information is used
• Object to certain uses of your information
• Withdraw consent where processing is based on consent
• Request transfer of certain information to you or another organisation
• Make a complaint about how your personal information has been handled
To exercise any of these rights, contact us at hello@emezufoundation.org.
If UK data protection law applies to your information, you may also have the right to
complain to the Information Commissioner's Office (ICO).
15. Third-party websites
Our website may contain links to external websites or services.
The Emezu Foundation is not responsible for the privacy practices of third-party
websites. We encourage you to review their privacy policies before providing them with
personal information.
16. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to the
Foundation's activities, website or legal obligations.
The most recent version will always be published on this website with the date of the
latest update.
17. Contact us
If you have questions about this Privacy Policy or how The Emezu Foundation uses your
personal information, please contact:
The Emezu Foundation
Email: hello@emezufoundation.org